Google “Retreats” and you’ll find price tags ranging from $499 for a budget plan to the $3,000 range for deluxe accommodations. Excluding travel costs. If you need to get away on a budget and aren’t looking for a guru or instructor, try a DIY Retreat.
A weekend away with acquaintances who share a common goal can be more regenerative and productive than a best girlfriend getaway. Whether you’re in need of a yoga/fitness intensive, a relaxing spa experience, or a creative workshop weekend, you can save a ton of cash by planning your own.
Last month, I spent a perfect weekend with two fellow writers I met in a novel workshop. Elaine, Puja, and I shared a rented cottage on the eastern shores of Lake Michigan for 2 ½ days and spent an average of $106 each (excluding food).
By the time we packed up for the late Sunday drive home, we’d already decided on a name for our group and plans to squeeze in another retreat before year-end.
Here are our Top 10 Tips for a Perfect DIY Retreat:
Once you’ve agreed on a date, schedule a meeting to decide the following and then confirm one way to communicate, email, text, Facebook, etc.
#1 Communicate vision or goals: Each attendee should be up front about what they want out of the time away. For example: I want to walk outside and would love company; I want to hole up in my room and not come out unless I’m hungry; I’d love to share ideas.
As writers, we all craved uninterrupted writing time for our current works in progress. We originally decided on a group sharing for our second night. As Saturday approached, we were all making progress and wanted to stay focused on writing, so we cancelled the reading.
#2 Decide on a budget: Be honest! The idea is to save money by arranging a DIY retreat, don’t lose sight of your spending limits. Your budget will likely determine the distance you’re willing to travel and preferred locations.
We chose the Harbor Country area near the Indiana/Michigan border. We divided the original cost of an available house by five people (the original number interested in going). We ended up with three writers and stayed within our budget, we just downsized the house.
#3 Book your lodging: One person arranges, collects the money, acts as liaison for booking, etc. For their trouble, they get first choice of room or the master. Alternatively, agree on sharing the researching duties and draw straws for the top spot.
Elaine emailed us with a few choices from the Airbnb website. We voted, Elaine booked, and we paid her via PayPal or personal check.
#4 Confirm meal arrangements: Plan on at least one communal meal. Depending on your location, you may decide to venture into town for one or more meals. As for groceries, everyone bring what they want but be willing to share. Label if it makes it easier, confirm what’s off limits and what’s open season.
We originally agreed on grilling Friday night and dining in town on Saturday. We brought our own entrees, shared salads and enjoyed a great meal. The next night, only two of us went out because the other writer was on a roll with her project. It worked!
#5 Discuss sleep schedules: Is one of you a late riser who needs morning quiet? Are you a confirmed snorer? Bring ear plugs and respect everyone’s preferences.
I was up early, Elaine had to have 8 hours, and Puja was at the mercy of her dog’s schedule. First one up agreed to get the coffee brewing.
#6 Discuss bathroom arrangements: Know the quirks of your home for the weekend. Agree on a schedule if necessary.
As first one up, I showered while the others slept which gave the hot water tank time to refill (per our hosts’ instructions).
#7 Discuss house rules: Do you have smokers in your group? Pets? What about TV and Music? If you aim to be as courteous as possible, the others will reciprocate. Aim for inclusion, consideration, and respect for privacy.
We all traveled with earbuds and our laptops, went TV-free, and kept conversation to a minimum unless we were all on a break together. Elaine and I accompanied Puja when she had to walk her dog late at night. Puja knew I was skittish around dogs so made sure to sleep with the door closed and the puppy safe inside.
#8 Mark the opening and closing of your retreat: Don’t run off to unpack in your rooms the minute you arrive. Take a moment to toast the time you’ve carved out of your overstuffed lives and maybe even write down what your goals were when you booked. Post this somewhere in the common area so you’re all reminded why you’re there.
Elaine wanted to reach 10,000 words on her rough draft. Puja wanted to incorporate the various pieces of her project into one coherent document, and I wanted to revise chapters 1-5. We wrote this on a piece of paper and kept it out on the dining room table.
#9 Exchange something: Going away with others offers something a solo retreat does not, the opportunity to learn, interact, and share energy for a common interest. Think of one thing each of you can contribute: i.e., a new pose, a healthy recipe, an inspiring quote, a book recommendation, or a playlist geared toward your activity.
One of the benefits of having a hive mind is the serendipitous ideas and tips that arise. Be open to bumping into someone in the hallway and trying out an idea. Consider sharing a trinket of some kind to mark the occasion, it adds a little something. I had a variety pack of three notebooks with fun sayings on the cover. Cost? Less than $4
#10 Evaluate Post-Retreat: Agree on follow-up questions ahead of time. Would you return to the same location or prefer someplace new? How did the meals work out? Did your group share great chemistry? Would you want to add or subtract attendees next time?
We each reached our goals and gave our retreat 5 Stars!
The Sawyer Writing Collective’s second retreat is scheduled for next month and I can’t wait. Our cost this time is only $86. T-Shirts are in the works, and we’re considering new members.
We came away with new books to read, interesting angles on our stories, and a deeper camaraderie around our passion: writing.
Have you been itching to get away? What would you like to accomplish or focus on in the last quarter of 2015 or the start of 2016? Why not find a yoga partner, classmate or acquaintance with similar interests and suggest a DIY retreat? If you follow the steps above, you’ll have a blast, and return to your regular lives refreshed, energized, and with cash to spare. Don’t you deserve it?
You can read more about my first retreat experience here.
Elaine Richards has an MBA, and a degree in journalism from USC. She is at work on her first novel. Connect with her on Twitter @Elaine_yr
Puja Mojindra is a graduate of the American Conservatory Theater (A.C.T.)’s MFA Acting program and is currently at work adapting her one-woman play, A Great Dive, into a novel. Follow her on Twitter @PujaMohindra